September 23, 2014 Registration Procedures

1. Members wishing to register their calves by email or telephone are issued with cattle log books free of charge and must be approved and set up for direct debit payments. Members registering on paper birth forms will only be acceptable to the Society when accompanied by the appropriate payment inclusive of VAT.

2. Additional costs incurred to authenticate the Birth, i.e DNA, Inspections, etc are however chargeable to the member.

3. The Registration of Birth MUST BE RECEIVED by the Society within 27 days from the date of birth.

4. NATURAL SERVICE letter, if applicable, must be forwarded to the BCCS office at the time of registration.

5. All Semen Royalty Fees should be sent in along with the registration fee for each calf being registered (if not paying by direct debit)

6. Some form of identification must be applied to each calf within 7 days of birth.

7. All live calves MUST BE named with the relevant year letter.

8. If for any reason you are unable to complete the standard registration formalities with the statutory 27 days following the birth i.e awaiting DNA typing results, etc you must notify the office IN WRITING confirming the details of the Sire, Dam, date of birth, sex of calf and any other relevant details that may restrict normal registration. Failure to comply within 27 days from date of birth could render your calves unacceptable for registration or incur late registration fees.

NB. To maintain your dam breeding records, you must register the birth of a calf (live or dead) for information only.

No fee is charged for this service. To ensure that the information recorded on calf registration forms is 100% accurate, it has been decided by Council that:


The Society reserves the right to inspect calves or cattle registered or birth notified in the Herd Book without stating the reason for doing so. Breeders of calves selected in this way will be contacted by the Society office. The Society will appoint an inspector to contact the member to arrange a suitable time to visit the farm, inspect and weigh the calf and its dam, take DNA samples and if necessary inspect other calves, check Herd Book identity and examine Herd Book records on the farm.

If any calf has a weight which places it outside the maximum allowable weight gain parameters as determined by the BCCS Council of Management then the calf /calves will not be acceptable for registration and further herd checks will be carried out.

Repeated irregularities will lead to the member being referred to the BCCS Complaints and Disciplinary Investigation Committee.

Inspectors when carrying out a herd or a calf inspection have the right to insist that the member insert the Ministry double tags or allow the inspector to insert the Ministry double tags at the time of inspection. Any member refusing to insert the Ministry double tags or allowing them to be inserted will have the registration cancelled from the Herd Book.

During routine herd inspections it remains the full responsibility of the member at all times to control, prepare and present the animals for inspection. Any accident or injury incurred by members, livestock or personnel remains the sole responsibility of the member unless the loss or injury is due solely to the negligence of the BCCS representative.

If there are any general discrepancies, further herd visits will follow at the Breeder’s expense.



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